March 13, 2013

Board Meeting Minutes

March 13, 2013

The regular meeting of the Village of Divernon Board of Trustees was held on Wednesday, March 13, 2013, at the Divernon Village Hall. Village President Randy Rhodes called the meeting to order at 7:00 p.m. After the Pledge of Allegiance was recited by all in attendance, Clerk Rod Molnar called roll: Randy Rhodes “Here”, Jim Copelin “Here”, Pam Cronister “Here”, Larry Baer “Here”, Dianne Brenning “Here”. Also in attendance were Police Chief Barclay Harris and Superintendent Larry Rhodes. Melissa Layton and Derek Hedges were absent.

A motion was made by Cronister to approve the minutes of February 27, 2013. Baer seconded and the motion passed 4-0. Brenning voting present.

Brenning presented the Village bills with a motion that they be approved after adding a bill from Benton and Associates for $4262.55. After Cronister seconded the motion, it was approved 4-0.

Amanda Trew was present to work out a payment plan on her past due bill. A payment will be made on March 22 and the remainder paid by April 5. The Board was in agreement with this arrangement.

Reggie Benton of Benton and Associates was in attendance to present the Board with the Village’s Capital Development Plan. The plan outlines major infrastructure projects and ranks their importance. Benton suggested a public hearing be held in the spring before proceeding with any of the projects. He also will check with the Illinois Department of Transportation concerning the upcoming Safe Routes to Schools sidewalk project to be done this summer. His company will begin looking at the Village streets in April to determine MFT work to be done this year.

Superintendent Report:

Superintendent Rhodes reported that his crew continues to check on the water system for possible leaks. He also has several requests for rock, but will wait until weather improves to deliver any. The gas system has been undergoing audits by both the Illinois Commerce Commission as well as the Gas Utilities Alliance. Mayor Rhodes passed out some informational pamphlets that other communities use for natural gas safety.

Police Report:

Chief Harris presented a bid to have the floors cleaned in both the Village Hall and the maintenance shop. He will get clarification on the bids before the next meeting. He also reported that the 2006 squad car has been requiring many repairs lately and the Board may want to look into replacing it sometime soon. He will check the state bid for prices.

Committee Reports:

Streets, Alleys, and Utilities:

Cronister reported that the Village had received a grant from the Sangamon County Federal Sign project. The Village will receive a grant of $30,000 to replace all street signs. The Village’s share will be $2953.73. A motion was made by Cronister and seconded by Copelin to accept the grant. The motion was approved 4-0. The bid opening by the Citizen’s Efficiency Commission’s consultant on electricity rates for the aggregation project will be made on

Monday, March 18, 2013 between 11:00 a.m. and noon. A representative of the Village will have to be available to accept or reject the bid. Cronister will take care of this.

Finance:

Brenning and Baer will begin work on the annual Appropriation Ordinance on Saturday.

Personnel:

Baer reported that he had supplied information for the annual gas audit concerning the Village’s random drug testing program.

Health and Safety:

A letter has been sent to the Sangamon County Department of Public health concerning dangerous buildings in the Village.

Community Development:

There was discussion on this spring’s Village wide garage sale and clean up days.

Building Grounds and Lights:

A motion was made by Cronister and seconded by Baer to accept the Disaster Mitigation Plan of Sangamon County ESDA. The motion was approved 4-0

Old Business:

Sterling is working on codification and has been contacting the Village with questions.

New Business:

None.

A motion was made by Cronister to go into executive session at 8:51 p.m. to discuss personnel issues.

The Board returned to regular session at 9:23 p.m.

Motion by Cronister to adjourn at 9:24 p.m.

Randy Rhodes Rodney Molnar

Village President Village Clerk