March 8, 2017

Board Meeting Minutes

Minutes March 8, 2017 Page 3563

The regular meeting of the Village of Divernon Board of Trustees was held on Wednesday, March 8, 2017 at the Divernon Village Hall. Village President Randy Rhodes called the meeting to order at 6:30 p.m. After the Pledge of Allegiance was recited by all in attendance, Clerk Rod Molnar called roll: Randy Rhodes “Here”, Melissa Layton “Here”, Jim Copelin “Here”, Larry Baer “Here”, Derek Hedges “Here”, Dianne Brenning “Here”. Also in attendance were Superintendent Jeremy Rhodes, Treasurer Christine Nichols and Police Chief Barclay Harris.

A motion was made by Hedges and seconded by Copelin to approve the minutes of February 22, 2017. The motion passed 5-0. Brenning voting present.

Brenning presented the bills with a motion that they be approved. After Baer seconded the motion it was approved 6-0.

Sadie Mathis was in attendance to request a stop sign be placed on 3rd street at the corner of South Street. Heather Bramley was also present to ask for a “slow children playing” be placed near her day care center at the corner of South and State Streets. Jones and Chief Harris will meet to look into each of the requests.

Sangamon County Auditor Andy Goleman and County Clerk Don Gray were in attendance as they have been attending Village Board meetings all over the County. Goleman explained the role of the Auditor’s position. Prior to becoming Auditor, he served on the County Board’s finance committee, 13 years as chairman. Gray went over the duties of the Clerk’s office and said he is working to make services more accessible to residents in the County.

Supervisors Reports:

Public Works:

Superintendent Rhodes requested a Motor Fuel Tax program be approved to cover the cost of road salt as well as patching materials to be used prior to the oil and rock done over the summer. A motion was made by Copelin and seconded by Baer to approve the program. The motion carried 6-0. Rhodes said Public Works employee Ryan Woker had completed his six month probationary period as of March 1, 2017.


Chief Harris reported that he had addressed the parking issue that he had received a complaint on at the last meeting. Officer Hayes is working on an arrest which may result in the forfeiture of the vehicle that was involved in the incident. Harris and Jones will meet on Monday to review applications for the part time police position.

Committee Reports:

Economic Development, Zoning, TIF, Building Permits:

Hedges presented for approval an amendment to the Building Ordinance, to be numbered 2017-001. The amendment sets additional guidelines and permit fees for commercial buildings. Hedges moved and Layton seconded the motion. The motion passed 6-0.

Public Utilities, Water, Sewer and Gas:

Nothing to report.

Minutes March 8, 2017 Page 3564

Finance, Personnel, Technology, GIS:

A discussion was held concerning the printer/copier contract which is due to expire at the end of May. No action was taken. Treasurer Nichols presented a draft of the annual Appropriation Ordinance and explained changes that were made in a meeting with Baer and Brenning. The ordinance will be voted on at the next meeting.

Public Safety, Police, Health and Safety:

Nothing to report.

Public Works, Streets, Alleys and Sidewalks:

Nothing to report.

Building Grounds and Lights, Parks, Recreation:

Nothing to report.

Old Business:

A motion was made by Hedges and seconded by Brenning to approve Ordinance 2017-002. The ordinance extends the franchise agreement with Comcast Communications set to expire next year. The motion carried. 6-0.

A motion was made by Baer to extend the transportation agreement with Panhandle Eastern Pipeline for three additional years. The current agreement is scheduled to expire at the end of March. After Layton seconded, the motion passed 6-0.

New Business:


Motion by Jones to adjourn at 8:17 p.m.

Randy Rhodes Rodney Molnar

Village President Village Clerk

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