May 8, 2013

Board Meeting Minutes

May 8, 2013

The regular meeting of the Village of Divernon Board of Trustees was held on Wednesday, May 8, 2013, at the Divernon Village Hall. Village President Randy Rhodes called the meeting to order at 7:00 p.m. After the Pledge of Allegiance was recited by all in attendance, Clerk Rod Molnar called roll: Randy Rhodes “Here”, Melissa Layton “Here”, Jim Copelin “Here”, Pam Cronister “Here”, Larry Baer “Here”, Derek Hedges “Here”, Dianne Brenning “Here”. Also in attendance were Police Chief Barclay Harris and Superintendent Larry Rhodes.

A motion was made by Cronister to approve the minutes of April 24, 2013. Baer seconded and the motion passed 6-0.

A motion was made by Baer and seconded by Hedges to approve the executive session minutes of April 24, 2013. The motion passed 6-0.

Brenning presented the Village bills with a motion that they be approved after adding a bill from the Illinois Tax Increment Finance Association for $550.00. After Baer seconded the motion, it was approved 6-0.

Mayor Rhodes swore in Rodney Molnar as Village Clerk. Molnar then swore in Randy Rhodes as Village President and Melissa Layton, Jim Copelin and Larry Baer as Village Trustees.

Rhodes then recommended the following appointments: Dwight O’Keefe as Village Attorney, Larry Rhodes as Village Superintendent, and Barclay Harris as Police Chief. A motion was made by Cronister and seconded by Layton to accept the appointments. The motion passed 6-0.

Lee Ann McCrady was present to request the use of the Village Park on June 4, 2013 from 5:00 to 7:00 p.m. for the Illini Bank Customer Appreciation picnic. She also requested a special permit liquor license for the evening. A motion was made by Layton and seconded by Brenning to approve the request and waive the fee for the license. The motion was approved 6-0.

Jennifer Allen and Tara McCrady requested that 1st street between Dodds and Kenney be closed from Noon to Midnight on September 7, 2013. A street party will be held as a benefit for Ashley McCrady.

Jim Becker requested that the Village look into getting culverts cleaned on Blackington Lane. This as well as other storm sewer issues will be discussed at the public hearing on May 15, 2013.

John Calise of Benton and Associates was in attendance. He presented the Board with the repayment plan for the IEPA Loan Agreement. The interest rate is 1.25 percent and the principal forgiveness was $110,387.00. The first loan payment of $9670.56 will be due on June 1, 2013. He also supplied the Board with information on water use and rate suggestions.

Superintendent Report:

Superintendent Rhodes reported that some of the culverts that have been installed are causing some drainage problems. Some are partially plugged, others too small, while some of the thin walled culverts have become misshapen not allowing the water to flow. He has also been requested by the Sangamon County Highway Department to supply a list of all street signs that need to be replaced.

Police Report:

Chief Harris presented two bids for cleaning the floors in the Village Hall. One was for $500.00 and the other for $350.00. The Board requested that he get a clarification on the low bid. Harris expects to have the squad car that has been in the shop back in service soon. He will have officers on duty during the annual clean up day.

A motion was made by Cronister to go into executive session at 8:34 p.m. The session was to interview candidates for the Treasurer position.

The Board returned to open session at 9:48 p.m.

Committee Reports:

Streets, Alleys, and Utilities:

Cronister has been inspecting sidewalks for the upcoming Safe Routes to Schools Sidewalk program. A motion was made by Cronister and seconded by Layton to split the costs of installing the new gas meter at 415 State Street with the homeowner. The motion passed 6-0.


Nothing to report.


Nothing to report.

Health and Safety:

Copelin has letters prepared to go to homeowners that will be requested to clean up their properties. He also reported that Ameren will meet with a Village representative on Corn Silk Lane to determine placement of a new street light.

Community Development:

Layton is working on the notice for the public hearing and will have them mailed out. The Village Attorney has drafted a hold harmless agreement to be signed by groups using MacMurray Park.

Building Grounds and Lights:

Hedges reported that he has supplied Banyon with treasurer’s reports from the last two months for them to find a discrepancy.

Old Business:


New Business:

A motion was made by Cronister and seconded by Layton to approve Resolution 2013-003. The resolution was requested by the Otter Lake Water Commission to increase the compensation of their board members from $1000.00 to $2000.00 annually. There would be no increase in costs to the Village. The motion was approved 6-0.

A motion was made by Copelin to approve the gaming license request of the Corner Bar. After Baer seconded the motion, it was approved 6-0.

Mayor Rhodes made the nomination of Angela Bristow for Village Treasurer. A motion was made by Brenning to offer the position of Treasurer to Bristow to begin on June 1, 2013. Baer seconded the motion and it was approved 6-0. The salary will be $600.00 per month.

Motion by Layton to adjourn at 10:23 p.m.

Randy Rhodes Rodney Molnar

Village President Village Clerk

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